EHTYO Board Meeting! Minutes from August 5, 2009

Attendance: Bob Wright, Colleen Montgomery, Tom Webb, Lisa Angelastro, Wendy Din, Denise Savastano, Brenda Coholan, Nina Mitchell, Tom Germana, Chuck Compton, George Kurtz, Brittany Wood, Dominic Branca, Marco Barrella, Nick Barmlla, Elbhdge Hewitt, Brian Blackman, Tom Decker, Bill Warrell, John Kern, Tony Savastano, Sharon Mitchell, Lisa Baiocco, Suzanne Griffin, Kathleen Glick, Bill Mascuilli, Michele Fisher, Keith Transue.

Wendy Din Treasurer: Ending balance $19,582.96 as of 8/4/2009. Recovered $199.00 for returned checks.

Brittany Wood I Drill Team: Thirty-six girls have signed up so far this season, might possibly get about five more girls. Fitting were held tonight, would like to order socks and head bands for the girls. (Bd. Approved socks & head bands). Gave two more checks to Wendy and requested a refund for $55.00 due to medical reasons. (Bd. Approved) Thursday, August 11th is the cut off date for Drill registrations. Asked that coaches or parents please make sure that the parking lot is clear of cars so that the girls can practice.

George Kurtz Web Site: Updated pictures from football camp. Cape & Atlantic football schedules are updated on the web site. Received a $20.00 donation from Kevin & Dawn Curtis in memory of Harvey Ireland. Will post on the web site. Is working on puffing a store together on the web site for the booster club. Will follow up with updates.

Tom Germana CMC Football: Asking coaches to attend the dinner hosted by the Cape League on Tuesday, August 1 Ithat Trump Casino. Eight coaches are invited to attend. Two Sunday games that a scheduled this year will begin at 1:00 pm, other games scheduled will begin a 2:00pm. Cape May County Id are going to be taken on, Saturday, August 29th at 4:00 pm in Upper Township at the Community Center. All coaches and players must attend in order to play in the first games of the season.

Keith Transue AC Football: Chin straps were ordered should be in this week. Small thigh pads should be here by Friday. Signups are still coming in for Varsity and JV Levels. Gave signup money to Wendy Din. Resigned as AC Football coordinator effective immediately. Brenda Coholan ! AC Cheerleading: Need a check for camp that is going to take place this weekend, also need a check for custodial fees. Everything is ready to go for camp the girls all received their camp gear.

Nina Mitchell! CMC Cheerleading: Gave deposit to Wendy for $1,200.00, also gave invoice to be paid in the amount of $276.00. Camp is scheduled for August 14th, 15th & 16th.

Lisa Angelastro! Booster Club: Thanked Bill Shaw from public works for coming out and power washing in front of the sand and fixing the picnic tables. The stand is open as of August 4th The ice machine is not working again, requested a check in the amount of $80.00 (supplies) for Keith Transue, who fixed the ice machine the first time. (Bd. Approved) Asked all head coaches to make sure they have very reliable team mom’s this year and they must check the website for updated information, it will make everything run much smoothly and less confusion. The parents are required to do stand duty, two practices and only one game this season.

Parents will have to contact team moms to sign up for stand duty. The Bd. Approved $600.00 to be spent on a new hotdog roller and $1,600.00 for a new electric fryer. Dominic Branca will be helping with the purchase of the hot dog grill. The fundraiser cards have to be printed again there was an error in the way they were printed. Will keep Board updated on the progress of the cards. Need forms from the head coaches so that the master roster can be updated for the fundraiser. If a player does not fulfill their mandatory fundraiser obligation, they are not permitted to attend the banquet. If they want to attend the banquet there is a $50.00 charge. (Bd. Approved penalty)

Bob Wright! President’s Report: Looking for donations for a new or used ice machine for the stand. $98.00 for yearly fee for post office box (Bd. Approved) Need all head coaches to send a list of all coaches who volunteer in the organization and send it to Bob Lincoln for Volunteers Day, please do ASAP!!. Everyone is responsible for their own teams. Three refunds requested; $40.00 for yearbooks, $55.00 refund for taxi football and $55.00 refund for pee wee football (Bd. Approved) all written requests were given to Wendy. Wanda from the Rec. Commission is requesting a key for the stand; they need to get in for inspections. Lisa Angelastro will be taking care of this.

The football camp is going very well, great turn out!! Uniforms can be issued to all levels except varsity; they are still waiting for the jersey’s to come in. The EHTYO kickoff is set for August 28th from 6-Bpm. must make sure all coaches are certified and are on the coaches list posted on the website. Would like parents and coaches to utilize the web site for all updated information, great resource! Tom Germana is going to be ordering cones (Bd Approved) for football and larger cones for Drill. A safety issue was brought up again about Drill team practicing in the parking lot. A suggestions was made renting lights for the fields in the back, right now the Board approved cones to be placed in the parking lot to help with directing traffic. Keith Transue resigned as AC Football Coordinator Elmo is going to be assuming the duties until a new coordinator in voted in. Tony Savastano was nominated, but declined nomination.

All coaches must make sure that the equipment room is locked all times unless a coach is in the room with the parents/players. The room was left open tonight and some parents were into the equipment. Only coaches are permitted in the room! The Board members will meet every third Wednesday of the month. The booster club is now handling the stand money and is responsible for paying the Sam’s bill in a timely matter. An EHTYO Stand Report will be given at each board meeting. Would like to keep a good relationship with baseball, there was apparently a conflict regarding the use of the equipment. The score board and sound system need to be tested prior to the first games. Need a schedule for the second string games. Need to make a decision about who will be video taping the games this year. We need to get volunteers or we need to make a decision about using Lamar. Atlantic Varsity and JV will be participating in a Football fundraiser scrimmage on the weekend of the 28th.

Open Floor: Bill Warrell is now serving as our liaison for the Rec. Commission. All requests for the use of the Community Center must go through the proper channels. Must make a request a monthly board meeting for the use of the building. The commission will either approve or deny and request. Tom Kern suggested that we might consider using the Atlantic Christian School for Cheer Camp next year instead of the schools which charge a custodial fee. Michele Franco had some requests for cheerleading but she is going to follow up with the Cheerleading coordinators first, then it will be presented to the Board. Bill Mascuilli is requesting that we decide on dates for the pictures. Once the dates are decided he will contact Olympic Studios. Make sure that the trailers are locked up after practice.

Next meeting will be held September 2nd, 2009, at 8:00 pm